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Document Management


Table of Contents

A document management system (DMS) is a computer system (or set of computer programs) used to track and store electronic documents and/or images of paper documents. The term has some overlap with the concepts of Content Management Systems and is often viewed as a component of Enterprise Content Management Systems and related to Digital Asset Management, Document imaging, Workflow systems and Records Management systems. Contract Management and Contract Lifecycle Management (CLM) can be viewed as either components or implementations of ECM.

Document management controls the life cycle of documents in your organization — how they are created, reviewed, published, and consumed, and how they are ultimately disposed of or retained. Document management systems should be flexible, allowing you to tightly control documents' life cycles, but also letting you implement a more loosely structured system if that better suits your enterprise.

Document management systems promote finding and sharing information easily. It organizes content in a logical way, and makes it easy to standardize content creation and presentation across an enterprise. It promotes knowledge management and information mining. It also assists your organisation in meeting its legal responsibilities through policies.

Document Management Systems

Alfresco Enterprise Content Management

Alfresco is an open source, open-standards content repository built by an experienced content management team that includes the co-founder of Documentum. Alfresco offers true Open Source Enterprise Content Management (ECM) - Document Management, Collaboration, Records Management, Knowledge Management, Web Content Management and Imaging.

The Alfresco Network is the leading open source alternative for Enterprise Content Management. Across the board, from Governments to major corporations and not-for-profits, organizations are updating their purchasing models to get the benefit of open source. The major drivers are cost and the use of an open architecture and standards. Major organizations such as these do not want to purchase extra functionality, from advanced edition, and then lose the flexibility to change strategy in the future and switch back to an unsupported open source model. read more ...

Knowledge Tree Document Management

KnowledgeTree is a web-based and feature-rich commercial open source Document Management System (DMS). KnowledgeTree, available as a free download, can help organisations meet regulatory compliance challenges such as the Sarbanes-Oxley Act, HIPAA, SEC Rule 17a-4 and FDA 21CFR11. KnowledgeTree is avaliable in an opensource community edition and commercial opensource Professional edition. read more ...